2023-2024 SNOW EMERGENCY PARKING PLAN

April 15, 2022: Gas to the Building is scheduled to be shut off on Monday, April 18, 2022, to change out a leaky pipe located outside the building. Units that have gas pilot lights will need to be re-lighted when the gas is turned back on. Units that have spark-ignition stoves will not have to be re-lit.

April 15, 2022: The April Bain Report has been posted to the password protected page.

January 11, 2022: The December 31, 2021 financials have been uploaded to the password-protected page.

January 11, 2022: The elevators will be out of service tomorrow, January 12, 2022, for installation of upgrades that, hopefully, will address the repeated outages.

December 28, 2021: On Christmas Day a first floor unit owner discovered a water issue. It was traced to a broken drain pipe on the third floor. The pipe has been repaired, and the plumber has given assurances that this is not likely to be an issue with any other similar pipes in use in the building. Due to the amount of water damage, units on the first and second and third floors will require substantial renovations. Hence the presence of an oversize dumpster in the back parking area.

December 15, 2021: Bain Pest Control made their schedule monthly visit. Their report is posted on the password-protected page.

December 10, 2021: Bain Pest Control’s next scheduled visit is Wednesday, December 15. If you have experienced any mouse activity and have not already reported it, please advise by email, or by leaving a message in the Association’s office mail slot.

December 10, 2021: In view of the absentee Unit Owner’s latest email, containing renewed threats to sue the Association, which email has been posted on the password-protected page under the Bain Reports section, the matter has been turned over to the Association’s law firm.

December 6, 2021: The further email exchanges with the absentee Unit Owner have been posted under the Bain Reports.

December 4, 2021: An absentee Unit Owner has complained about the Association’s response to her tenant’s report of mice. The Unit Owner has threatened to hold the Association liable for any money spent and any loss rental income. The email chain is posted on the password-protected page as the first entry under the Bain Reports..

November 22, 2021: In an effort to address the recurring elevator shutdowns, the Directors have authorized additional repairs and improvements. The two contracts are posted on the password-protected page under “Elevator”.

November 19, 2021: Houghton Plumbing performed the annual inspection / tune-up of our heating system.

November 9, 2021: The Annual Meeting of Unit Owners was held ass scheduled. Unit Owners were briefed on the significant events of the prior fiscal year and the challenges and plans for this fiscal year.

November 2, 2021: Water to the building will be shutoff Friday morning, November 5, 2021, to repair a leak in one of the units.

November 2, 2021: The October financials have been posted to the password-protected page.

November 1, 2021: Notice of the November 9, 2021 Annual Meeting has been mailed to all owners of record.

October 27, 2021: The October 26, 2021 Bain Report has been posted to the password-protected page.

September 10, 2021: Repeated out-of-service reports on the elevator have been attributed to a faulty starter motor. The contract for a replacement starter motor has been posted to the password-protected page.

August 29, 2021: The June and July financials have been posted to the password protected page.

July 26, 2021: Corolla Roofing responded promptly to a reported leak in a fourth floor bathroom. Their inspection report states that they did not find any leak in the roof.

July 26, 2021: The Bain July Inspection Report has been posted to the password protected page.

June 21, 2021: Painting of the building has been completed.

June 21, 2021: The Bain June Inspection Report has been posted to the password protected page.

May 17, 2021: The Bain May Inspection Report has been posted to the password protected page.

April 21, 2021: The City of Medford Water Department changed out the water meters for the interior building and for the irrigation system. This will enable the City to read the meters without entering the building.

April 21, 2021: Corolla Roofing arrived and made repairs to several areas of the rubber roof.

April 17, 2021: The City of Medford will be changing out the water meter on Wednesday, April 21, starting at 9:00 a.m. The water will be shut off during this procedure.

April 17, 2021: We are still awaiting a final quote from the painting company, and word as to a start date for painting all exterior painted portions of the building.

April 17, 2021: Due to J.L. Hubbard’s continuing failure to respond to our multiple requests regarding the front stairs, they have been removed from our list of authorized vendors and we are seeking an alternate vendor.

April 17, 2021: Financial Reports through March 31, 2021 have been posted to the password-protected page.

April 17, 2021: The Bain March and April Inspection Reports have been posted to the password protected page.

April 17, 2021: Crowley’s will be planting a tree out backin the near future, to replace the apple tree that was damaged by a storm last spring.

February 20, 2021: The Bain February Inspection Report has been posted to the password-protected page.

January 20, 2021: Reports of a bug infestation in the elevator. Bain was contacted and suggested that the infestation would self-resolve. UPDATE: Bain was correct.

January 19, 2021: The Bain January Inspection Report has been posted to the password-protected page.

January 7, 2021: A Certificate of Insurance showing coverage in force until October 2021 has been posted to the password-protected page.

January 5, 2021: The December financials have been added to the bottom of the password-protected page.

December 21, 2020: The Building Water will be shutoff on Wednesday, December 30, 2020 starting @ 9:00 A.M., for plumbing repairs in one unit.

December 21, 2020: The Bain December Report has been posted to the password protected page.

December 18, 2020: ArborCare Tree Service removed the hanging snapped-off branch from one of the front birch trees and wired all three of the front birch trees, to withstand storm damage. See the November 22, 2020 entry below.

December 18, 2020: The Directors approved City Elevator Company’s proposed work on the elevators. The contact is posted on the password-protected page (near the top).

December 1, 2020: The Annual Meeting was held via “Zoom” teleconferencing. The Directors reported on the major happenings during the past fiscal year and the plans for this fiscal year. The Treasurer reviewed the financial report for the prior fiscal year and the budget for the present fiscal yasr.

November 22, 2020: Arbor Tree has been engaged to do work on the front birch trees. The quote is posted to the password-protected page (near the top).

November 16, 2020: The Bain November 2020 Report has been posted to the password-protected page.

November 12, 2020: Houghton Plumbing is onsite conducting the annual inspection of our boilers and investigating reported heat issues in some units.

October 20, 2020: The Directors will be meeting this evening. If you have any matters you would like the Directors to address, please email them to [email protected].

October 20, 2020: The Bain October 2020 Report has been posted to the password-protected page.

October 8, 2020: Yesterday morning a first-floor unit noted water backing up in the bathroom. A plumber was called but the water had receded before the plumber arrived, and the source of the problem could not be identified. When occupants of nearby units returned home in early evening, they also found evidence of water backup in their bathrooms. The Directors were contacted. Drains Unlimited, the plumber who has responded timely to past incidents, was contacted and promptly responded. It was determined that there was a clog in the line. To access the line, a toilet fixture had to be removed in one of the affected units. Once cleared, several units were asked to flush their toilets simultaneously to confirm there was no continuing blockage.

The problem first arose either during or immediately following work performed by a plumber in an upper floor unit in the vicinity of the affected first floor units. This plumber had never done any prior work in the building. Although it is impossible to say with certainty, it appears that this plumber — purposefully or inadvertently — put something down the drain that led to the clogged drain on the first floor. Owners are urged to use only plumbers who are familiar with our building.

October 6, 2020: The monthly financials have been posted to the password-protected page. They include the report for September 30, 2020, the end of our Fiscal Year.

October 6, 2020: The September Bain Report has een posted to the password-protected page.

September 20, 2020: Prompted by receipt of notice of a small ceiling leak, all the Directors conducted an inspection of the roof today. A small tear and a separate pinhole in the area of the reported leak are the suspected causes. Corolla Roofing, who installed the rubber roof, has been contacted.

September 4, 2020: The Directors have received a favorable quote for painting the mansard (3 sides) and the rest of the front of the building (including balconies and the lattice brickwork) from Cofu Painting, 26 Golden AVenue, Medford MA. Painting will be done either very late this year, or early spring. The Directors anticipate having the rest of the building painted early next year as well.

August 28, 2020: The Directors are soliciting an estimate to paint the entire mansard (all three sides) and all other portions of the front of the building. It is hoped that the work can be done this Fall.

August 28, 2020: Thanks to the full cooperation of Unit owners and their three different plumbers, plumbing work in all three units — each requiring that the water to the entire building be turned off– was performed simultaneously within the span of an hour and a half, thereby limiting the shutoff to one day, rather than three days.

August 8, 2020: Thw Bain August 2020 Report has been posted to the password protected web page.

July 16, 2020: The carpet on the first floor will be replaced during the week of August 3-7, 2020. When work is being done in the vicinity of the front or back stairs, or elevator, they may not be accessible for some part of that day. More detailed notices will be provided as the date for the start of work approaches.

July 13, 2020: The Bain July 2020 Report has been posted to the password protected web page

July 8, 2020: Superior Door Service Inc. replaced two non-functioning door closurers on the firswt floor corridor doors.

June 22, 2020 Water to the building will be turned off on Tuesday June 30, 2020, for repairs an outside faucet and within one unit.

June 22, 2020: The Bain June 2020 Report has been posted to the password protected web page.

May 25, 2020: The March and April 2020 financials have been posted to the password-protected web page.

May 25, 2020: The Bain April and May Reports have been posted to the password protected web page.

March 16, 2020: The Bain March Report has been posted to the password protected web page.

March 12, 2020: The January and February 2020 financials have been posted to the password-protected web page.

March 12, 2020: The new carpet for the first floor is on order, and likely will be installed in early April 2020.

March 8, 2020: Thee Annual Inspection of the elevator, which involved a full weight test, took place on March 6, 2020. The elevator was reported to be out of service on Sunday, March 8, 2020. It was reported to City Elevator and they responded promptly and restored service.

March 2, 2020: The water-stained ceiling tiles adjacent the boiler room all were replaced. The cold water pipe that was sweating in the summer months and causing the stains has been wrapped to prevent future staining.

February 13, 2020: CSC, the company that repairs the laundry equipment, reported yesterday that the washer drains wee clogged. Drains Unlimited was contacted and cleared all three drains today.

February 10, 2020 The Bain February Report has been posted to the password protected web page.

February 8, 2020: The Exit sign on the ceiling outside the boiler room wqas observed to be dangling. Review of the available camera records traced the cause to a person delivering a mattress. The upright mattress struck the sign and broke the sign off from its base.

January 31, 2020: M.W. Burns Electrical Contractors recently completed installation of mandated Exit Signs on all floors and at all doors. Because of low ceiling heights on two floors, M.W. Burns was required to use ingenuity as to placement of many signs.

January 13, 2020: Water will be shut off from 9:00 a.m. to 1:00 p.m. on Wednesday, January 15, 2020, to repair a water leak.

January 13, 2020: The January 2020 Bain report has been posted to the password protected web page.

December 21, 2019: A dead small field mouse was observed this morning near the first floor elevator. It is unknown how the mouse got into the building or how it died. Please promptly report any suspected rodent activity. Mouse traps are available upon request.

December 21, 2019: Installation of the approximately 26 code-required Exit Signs will commence December 26, 2019. Signs are required at each corridor door, stairwells, and building doors. Due to the low ceiling height on some floors, some signs may need to extend from the adjacent wall.

December 21, 2019: We have engaged someone to replace the stained ceiling tiles in the area of the first floor elevator. The stains are caused by the cold water line sweating during summer months. The cold water line will be insulated to prevent staining of the new ceiling times. We expect the work to be completed by early January 2020.

December 16, 2019: The December Bain Report has been posted to the passwoerd-protected web page.

December 15, 2019: The front stairwell skylight on the roof was again examined in order to determine the source of the leak. No obvious cause/condition was noted. The four sides of the skylight were caulked as a palliative measure.

December 13, 2019: The November 2019 financials have been added to the password-protected page.

December 5, 2019: A link to the REVISED SNOW EMERGENCY PARKING PLAN is available at the top of this page.

December 2, 2019: The proposal from Arthur Hubbard & Sons, Inc. for replacing the first floor carpeting has been posted to the password-protected page.

November 25, 2019: The revised ArborCare quote, for tree work, has been posted to the password-protected page. The Directors are authorizing only items 1-5 on the proposal.

November 21, 2019: The Umbrella Insurance Policy has been renewed. The Policy is posted on the password-protected page.

November 14, 2019: We have received a quote for installation of the mandated Exit signs. The quote is posted at the top of our password-protected page.

November 11, 2019: Documents relating to renewal of the Building Insurance Policies have been posted to the password-protected page.

November 11, 2019: The November Bain Inspection Report has been posted to the password-protected page. It shows activity outside the building; none inside. For those who want to be proactive, mouse traps are available at the office.

November 5, 2019: The following financial reports have been added to the password protected page:

> FY Oct 1 2018 – Sep 30 2019 Financial Report

> FY 2019 – 2020 Budget — NOTE: The FY “Reserve Fund” was pre-funded on November 2, by transferring $20,000 from checking to savings. Therefore the Budget does not reflect any projected additional payment to the Resreve Fund during this fiscal year.

> October 2019 Financials

November 1, 2019: Our insurance company conducted a Survey of our building and has sent a letter containing several “Critical Recommendations.” The letter is posted in the password protected page, as the first item under “Contracts.” The Directors are addressing the Recommendations.

October 24, 2019: The September 2019 financials have been added to the password-protected page.

October 16, 2019: The Bain October Inspection Report has been added to the password protected web page. This is the time of year when field mice are looking for a warm home for the winter. Please check your closets and other inviting potential “homes” and advice the office immediately if you find any evidence of infestation.

October 6, 2019: The “Laundryview” application for the washers and dryers is up and running. Go to Laundryview.com and start to type in HARVARD AVE CONDOS. Click on HARVARD AVE CONDOS and you will see which washers and dryers are available.

When you use a machine, if you click on the button to the right, it will send you an email when the machine cycle ends

September 16, 2019: The Bain September Inspection Report has been posted to the password protected web page. It shows a marked increase in activity outside the building.

September 11, 2019: New washers and dryers were installed. Regrettably, the app enabling remote access to the machines has yet to be installed.

September 4, 2019: New washers and dryers are scheduled to be installed on Wednesday, September 11, 2019. The cash cards used in the present machines will work in the new machines.

September 2, 2019: For an as-yet unknown reason, the boilers have stopped functioning. Hence, there is no hot water. The Heating Contractor has been contacted.

August 24, 2019: The July 2019 Financials have been posted to the password-protected web page.

August 12, 2019: The Bain August Inspection REport jas been posted to the password-protected web page.

July 29, 2019: The Bain July Inspection Report has been posted to the password-protected web page.

July 22, 2019: Crowleys Clippers has been contacted and asked to trim the apple tree branches that are interfering with safe passage on the sidewalk.

July 22, 2019: The elevator was again reported to be running slowly early Friday afternoon, but too late to reach anyone at City Elevator Co. for service. City Elevator Co. responded early this morning.

July 19, 2019: For some years, during hot weather the front door has been sticking and not closing/locking. Superior Door Service, Inc., Woburn , MA. (781-932-4763) was engaged to investigate the cause and to recommend a solution. Superior Door Service, Inc. quickly diagnosed and promptly fixed the issue. Superior Door Service, Inc. has been engaged to \return, to attempt to fix the warped outer-vestibule door, and to check out the other two doors as well.

July 4, 2019: The elevator was reported to be running very s.l.o.o.o.w.l.y on the evening of July 2. City Elevator was contacted early July 3, responded promptly, and appears to have corrected the issue.

July 1, 2019: The June financials (check detail, p&l and balance sheet) have been posted to the password protected page.

July 1, 2019: The internet jack has been installed in the Laundry room to accommodate the “LaundryView” app. that will enable one to monitor machine availability remotely. The contract for the new washers and dryers has been signed and sent to the Vendor. We anticipate the new machines will be installed in the last half of July. Existing laundry cards will work with the new machines.

June 28, 2019: The final draft of the proposed contract for the new washers and dryers has been posted to the password protected page.

June 28, 2019: The June 28, 2019 Bain Inspection Report has been posted to the password-protected page.

June 19, 2019: Th May 2019 financials have been posted to the password-protected page.

June 17, 2019: As noted May 31, 2019, the Board has had to engage outside counsel to to deal with a unit owner’s demands and threatened lawsuit concerning parking privileges and board communications with tenants and sbsentee owners, that the Directors were unable to resolve in several email exchanges. The email exchanges between this owner and outside counsel have been posted on the password protected page.

June 7, 2019. The Board is in discussions with CSC/MacGray to acquire replacement washers and dryers with the “Laundryview app” that enables occupants to determine the status of wshers and dryers remotely. To see the features of this app, go to http://demo.laundryview.com<http://demo.laundryview.com/ Specs for the proposed washers and dryers are posted to the password-protected page/

June 6, 2019. Arlmont Glass changed out the damaged glass in the outer foyer. The person responsible for the damage has agreed to reimburse the Association for the cost of the repair.

June 3, 2019: City Elevator will be conducting the Annual Safety Test of the Elevator commencing approximately 11:00 A.M. on Tuesday, June 18, 2019. The Elevator will not be available Tuesday, June 18, 2019 from approximately 11:00 A.M. until completion of the Safety Test.

May 31, 2019: The Board has had to engage the services of its outside counsel to deal with a unit owner’s demands and threatened lawsuit concerning parking privileges and board communications with tenants and sbsentee owners, that the Directors were unable to resolve in several email exchanges. Further details are available on the password protected page.

May 30, 2019: The Workers Comp Audit has been posted to the password-protected page. The audit resulted in no adjustments.

May 5, 2019: The April 2019 Financials have been added to the password-protected page.

March 28, 2019: The Bain Pest Control contract has been re-executed, and added to the password-protected page.

March 9, 2019: The February 2019 Financials have been added to the password-protected page.

February 9, 2019: The January 2019 Financials have been added to the password-protected page.

February 9, 2019: The washing machines have been malfunctioning with increasing frequency. Our contract is up at the end of April 2019. The Board is soliciting your input (by email to [email protected]) regarding what you would like to see by way of new machines and the new contract. Here is a link to an article comparing top-loading and front-loading machines: 2-09-19 Top-Load vs. Front-Load Washers

January 28, 2019: The December 2018 Financials have been added to the password-protected page.

December 13, 2018: Copies of the 2018-2019 Fire and Liability insurance policies have been posted to the password-protected page.

December 8, 2018: The November 2018 Financials have been added to the password-protected page.

November 29, 2018: The Annual Meeting of Unit Owners was held, on this evening, as scheduled. The Treasurer certified that a Quorum was present, in person or by proxy. The President reported on the highlights since the prior Annual Meeting, The Treasurer handed out 3 financial reports to attendees: (1) FY 2017-2018 Actual vs. Budgeted expenses, (2) FY 2018-2019 Budget, and (3) November 26, 2018 Balance Sheet. The President reminded Attendees of the inconvenience caused by requesting water shutoffs, and the Directors plans to try to mitigate the need for these requests. The President also reminded Attendees of the need for improvement in our recycling, and handed out copies of the City’s Recycling Instructions.

November 28, 2018: Here is a link to the Agenda for tomorrow night’s Meeting of Unit Owners: HAOA Agenda – Annual Meeting-

November 28, 2018: Information as to what is — and what is not – recyclable is available by clicking on the “HAOA Recyclables Chart” located above this “What’s Happening” column.

November 27, 2018: The following financial documents have been posted to the password-protected web page: (1) FY 2017-2018 Budget vs. Actual Dollars; (2) FY 2017-2018 Budget vs. Actual Dollar/% Deviations from from Budget; (3) FY 2018-2019 Budget; (4) 11-26-18 Balance Sheet.

November 25, 2018: Tuesday, November 27, starting approximately 9:00 a.m., water to the building will be shut off for several hours, for repairs to one Unit. A reason for the lengthy shut-off time is because the Unit is on the first floor, so water has to be drained from all floors before the work can commence.

November 24, 2018: About 8:00 a.m. yesterday, on “Black Friday”, Unit occupants began experiencing a bizarre electrical issue: Some, but not all, of the electrical outlets and light fixtures stopped working. Initially Unit occupants assumed the issue was limited to their Unit. In fact, one of the 110 volt feeder lines to the building was inoperative. The Association’s electrician, M.W. Burns, was contacted, as was National Grid. Our electrician said it was a National Grid issue. National Grid insisted the problem was in the underground wires to the building and that it was the Association’s problem (and major expense).

Our electrician made plans to rent a generator truck capable of handling the entire building’s electrical (and Heat!) needs until a new line could be run from the street to the building. Before that plan could be implemented (because the rental company was closed for the day), our electrician prevailed upon National Grid to change out their transformer on their pole. National Grid reluctantly agreed. National Grid completed the change out at 2:05 a.m. this morning, and full power — and Heat! — was immediately restored to the building.

November 14, 2018: The NOTICE OF ANNUAL MEETING OF UNIT OWNERS and a Ballot/Proxy are being mailed to all Unit Owners. It is imperative that Unit Owners return the Ballot/Proxy form, because a majority in interest is required in order to conduct business. You can place your Ballot/Proxy in the Association’s office mail slot. Copies of the NOTICE and Ballot/Proxy also are available by clicking on the following links:

Ballot-Proxy

Notice of Annual Meeting

November 8, 2018: Now is the time of year when rodents seek to find shelter and food inside warm structures. HAOA engages Bain Pest Control year-round to help protect HAOA from all pests. However, due to lack of attention, HAOA is vulnerable to infestation. WE NEED YOUR HELP! Please: > DO NOT DROP GARBAGE IN THE PARKING LOT
> SECURE ALL GARBAGE IN STRONG LEAK-PROOF BAGS >TIE THE TOPS OF THE BAGS TIGHTLY
> PUT ALL GARBAGE IN THE DUMPSTER, USE LEFT-SIDE WINDOW
> DO NOT LEAVE TRASH ON TOP OF CLOSED DUMPSTER COVER
> DO NOT LEAVE FOOD UNPROTECED ON COUNTERS OR IN CABINETS OVERNIGHT
> CHECK YOUR FOOD CLOSETS AND CLOTHES CLOSETS FOR “DROPPINGS”
> REPORT ANY SIGNS OF INFESTATION

November 7, 2018: The October 2018 Financials have been added to the password-protected page.

November 3, 2018: The Annual Meeting of the Harvard Avenue Owners Association will take place on Thursday, November 29, 2018 at 7:00 pm in the second floor Laundry Room. We invite you to run for election to the Board of Directors. Please see the link immediately below:

2018 Annual Meeting-Request for Candidates

October 27, 2018: Plumbing repairs are scheduled to be made in two Units tomorrow, Monday, October 28, 2018. It is likely that the building water will need to be turned off for these repairs. Reminder: If plumbing repairs to your Unit require that the building water be shut off, you should change out all of your shutoff valves while the other work is being done.

October 27, 2018: Copies of financial documents that are being furnished to a mortgage company in response to the company’s further requests have been posted to the password-protected page of this website.

October 26, 2018: Drains Unlimited flushed a total of 19 rooftop drains. The work had the effect of also flushing out the main building drain.

October 24, 2018: Houghton Plumbing has had to reschedule its planned visit from today to next Tuesday, October 29, 2018, commencing at 9:00 a.m. for annual inspection and maintenance of the entire heating system. There may be an interruption in heat and hot water during the inspection.

October 20, 2018: A mortgage company requested that the Board provide answers concerning the Building and the Association on a form entitled : “Uniform Condominium Project Questionnaire.” A copy of the completed Questionnaire has been added to the password-protected page.

October 20, 2018: Drains Unlimited will be flushing all roof drains and the main building drain on Friday, October 26, 2018.

October 20, 2018: The Directors conducted an inspection of those Units that were not available for inspection during the Spring 2018 inspection, and conducted a re-inspection of those Units where issues concerning fire safety or leaks were noted during the Spring 2018 inspection. Continued deficiencies were noted in three Units. Occupants of three other Units did not respond to knocks. These six Units will be re-re-inspected soon.

October 18, 2018: This Saturday, October 20, 2018, the Directors will conduct a RE-INSPECTION of all Units that were not inspected in the Spring and all Units in which leaks or safety issues (such as non-working smoke or CO detectors) were noted during the Spring inspection. The inspection will begin at 11:30 a.m. If anybody wishes an inspection earlier that morning, just send an email to [email protected] with the requested time.

October 9, 2018: Drains Unlimited will be flushing all roof drains and the main building drain on either Tuesday or Wednesday, October 16 or 17. RESCHEDULED. See October 20, 2018 note,

October 6, 2018: The September 2018 Financials have been added to the password-protected page.

October 5, 2018: The heating system will be shut down for a while commencing at 9:00 a.m. on Wednesday, October 24, 2018, for annual inspection and maintenance. RESCHEDULED. See October 24, 2018 note.

October 5, 2018: Water will be shut off briefly commencing at 9:00 a.m. Friday October 12, 2018, for plumbing work in one unit and to repair a leaky outside faucet. Reminder: Do not use the washing machines during this time period.

October 2, 2018: A growing number of owners have expressed interest in replacing the slider door and windows in their unit with more energy efficient ones. If you have any interest in doing so, please send an email to [email protected].

October 2, 2018: M.W. Burns Electrical Contractors will be returning this week to finish installation of stairwell landing lights and replacement of exterior non-functioning light fixtures.

September 30, 2018: Hallway carpets will be cleaned on Wednesday October 10, 2018. If you would like to arrange to have carpets in your unit cleaned on that day, send an email to [email protected]. The cost is $60 for one room and $25 for each additional room. You will need to be at your Unit, to provide access.

September 10, 2018: Recycling — A recent editorial in the Medford Transcript serves as a refresher course on what is NOT recyclable. Among the items that are NOT RECYCLABLE are: Paper towels, facial tissues, napkins, and PLASTIC SHOPPING BAGS. Recyclable items in plastic shopping bags should be emptied into the recycle bin, and the plastic bag put into the trash. The Recyclables Chart has been posted on the Laundry Room Bulletin Board.

September 10, 2018 : All stairwell light fixtures have been replaced with new fixtures that use energy-efficient LED bulbs. The sensor regulating the outside building lights has been replaced. Burned out bulbs in some outside lights have been replaced.

September 6, 2018 A representative from M.W. Burns Electrical Contractors is on site today installing the new light fixtures in the stairwells and laundry room. He also has confirmed that the cause for outside lights being on during daylight hours is due to a burned out sensor. A new sensor will be installed soon.

September 4, 2018: The August 2018 financials have been uploaded to the password-protected page. The expenses in August include the non-recurring expense for replacing the water heater (some months ago), and a majority of the expense incurred for installation of the electronic entry system.

September 4, 2018: Lights —Several of the existing stairwell light fixtures are missing covers. The covers were held in place mainly by friction. Feet pounding on the stairs loosened them over time, and they broke. Replacement fixtures with a better secured cover have been acquired and will be installed in the stairwells and laundry room on this Thursday, September 6, 2018. It will be necessary to turn off electricity in some portions of the building. The new fixtures use energy-saving LED bulbs.

Stair Treads — Four of the stair treads on the front stairwell need to be replaced. Replacement treads were ordered approximately two months ago. They are scheduled to be installed on September 14, 2018.

August 8, 2018: The electronic door fob/card readers all are now operational. If you have three or more keys, please put them into an envelope with your Unit number on it. If you previously paid for extra fobs or cards, you will receive back $15 for each key in excess of two. If you previously have not received additional cards, you will receive a free card for each key in excess of two.

If you need more cards than you presently have keys, you may purchase electronic access cards for $15 each.

August 8, 2018: The July 2018 financials have been posted to the password-protected page of our website.

August 5, 2018: Tomorrow, Monday, August 6, 2018 is designated as “TAKE YOUR FOB TO WORK DAY.” If all goes as planned, your Fob should gain you access to the building upon your evening return.

July 20, 2018: Beginning Tuesday, August 7, 2018, you will need a fob or an access card in order to enter the building. Between 4:00 p.m. and 8:00 p.m. on Sunday, July 29, 2018, two free fobs for each Unit will be given out at the HAOA Office. ,

You may purchase additional fobs for $25.00 each, or access cards for $15.00 each. Please make checks payable to Harvard Avenue Owners Association. If you turn in three or more old keys before August 15, 2018, for each key beyond the first two, you will receive a refund of $15 on fobs or access cards that you purchased.

July 17, 2018: Beginning Tuesday, August 7, 2018, you will need a fob or card in order to enter the building. Your key for access to the building will no longer work. Each Unit Owner is entitled to two free fobs. If you have leased your Unit, the two fobs will be given to the occupants of your Unit, unless you inform us that you want to take delivery of the fobs.

Owners and occupants may obtain additional fobs for $25 each and additional cards for $15 each. After August 7, if you return more than two building keys, you will receive a $15 refund for each key in excess of two keys.

July 17, 2018: City Elevator arrived, as scheduled, to re-test the elevator.

July 7, 2018: City Elevator will be re-testing the elevator on Tuesday, July 17, 2018 starting around 7:00 a.m. The elevator will be out of service that morning until the testing is completed.

July 7, 2018: June Financials have been posted to the password-protected page of this website.

July 6, 2018: Board members met with a representative from Secure Lock & Safe LLC, and took delivery of the fobs and cards that will be distributed prior to the change over from the present key entry system to the new system. Installation of the new system is scheduled for Monday, August 6, 2018, and the new system will become operative on August 7, 2018.

July 6, 2018: The Board will be issuing new parking stickers soon. Once the new stickers are issued, only automobiles displaying the new HAOA-issued parking sticker will be authorized to park here overnight. All affected occupants who have not yet done so, should complete and return the Vehicle Parking Registration form. 7-06-18 Auto Registration Form

July 2, 2018: We have been provided with the February 2, 2018 test results concerning the quality of water in this building. The results may be reviewed by selecting this link: 2-07-18 HAOA Water Test

June 3, 2018: The Directors have approved the contract for installation of a keyless (fob or card) entry system for the building, to replace the present key entry system. The anticipated date for installation and activation of the system is early August 2018. Details regarding use of the system and distribution of fobs and cards will be made available in early July.

June 3, 2018: The May 2018 Financials have been posted to the password protected page.

May 30, 2018: Houghton Plumbing installed a new hot water holding tank. Mac-Gray (now CSC) repaired the laundry card reader.

May 27, 2018: The May 25 building power outage has affected the laundry room card reader, so laundry cards cannot be refilled. A service call has been placed.

May 25, 2018: Kudos to our Cleaning People, for spotting and reporting that the hot water holding tank was leaking, and water was backing up on the boiler room floor. Houghton Plumbing and Heating Inc. in Stoneham MA was contacted and responded promptly to assess the situation.

When Houghton arrived, the building was still in total darkness, due to the replacement pole work that was still ongoing. The choices were: (1) Take the tank off line, and re-plumb the system temporarily, or (2) live with the leak, until a new tank could be ordered and installed. The live-with-the-leak option required that the floor drain be cleared, to stop the water from continuing to back up.

A new stainless steel holding tank has been ordered and expected to be installed some time between May 29 and May 31. When tank replacement occurs, it will require shutting off all water and all heat to the building.

To handle the continuing leaking water in the boiler room, Drains Unlimited of Wakefield MA was contacted. Fred, who has done a lot of work for this building responded promptly. The floor drain in the boiler room was unusually challenging, but Fred refused to give up and ultimately managed to clear the drain. Clearing the drain $$$aved us from having to take the hot water heater off line for the holiday weekend, and to have to reroute plumbing

May 24, 2018: Replacement of the street pole, scheduled for today was

May 24, 2018: Replacement of the street pole, scheduled for today was postponed until tomorrow. ALL ELECTRICITY IN THE BUILDING WILL BE TURNED OFF FRIDAY FROM APPROXIMATELY 12:00 NOON TO 1:00 P.M.

May 23, 2018: IN ORDER TO REPLACE A STREET POLE ON HARVARD AVENUE ALL ELECTRICITY IN THE BUILDING WILL BE TURNED OFF THURSDAY FROM APPROXIMATELY 1:00 P.M. TO 3:00 P.M. RECOMMENDATION: TO AVOID POWER SURGES WHEN THE ELECTRICITY RETURNS, TURN OFF ALL COMPUTERS, TV’S, ETC.

May 21, 2018: The Directors are scheduled to meet with a representative of Secure Lock and Alarm Co. on Monday, May 21, to finalize a contract to replace the present key-entry system with a card/fob system. The most recent draft of the proposed contract is available on the Financials page. The Directors anticipate that the new system will be installed in late Summer.

May 19, 2018: Following inspection of units, the Directors accessed the roof, by ladder and conducted an inspection of the rubber roof. The roof was determined to be in very good condition. Some small areas showed indications that puddling had occurred, which may make those areas more susceptible to damage. But there was no evidence of rips, tears, or leaks anywhere on the roof.

May 19, 2018: Vehicle Registration Forms were given to the occupants of each inspected unit. A form should be completed for each vehicle, and then returned to the HAOA office. The Directors intend to issue new vehicle stickers in early Fall.

May 19, 2018: The three Directors conducted the annual inspection of units, checking for working fire and CO alarms and for possible water leaks in kitchens and bathrooms. Thanks to the cooperation of all occupants, the Directors were able to inspect all but four units. The Directors will arrange to inspect each of those units. Most units had no issues. Most common issue: inoperative fire alarms including, embarrassingly, those of two of the Directors. Where issues were noted, the Directors will follow-up to ensure that all noted issues are remedied.

May 18, 2018: ArborCare performed its Spring spraying of trees. (See ArborCare contract on Financials page.)

May 16, 2018: City Elevator performed the corrective actions required by the Elevator Inspector.

May 1, 2018: The Directors are planning on conducting the annual inspection of Units on Saturday Morning, May 19, 2018. Items to be inspected: 1. Working smoke and CO2 detectors, and 2. kitchen and bath fixtures, for water leaks.

April 28, 2018: The Annual Inspection of the Elevator occurred on April 17, 2018. The Elevator FAILED the inspection. Corrective action must be undertaken within 90 days. Copies of the Inspection Report and City Elevator’s contract for corrective action are available on the password protected page.

April 26, 2018: The security camera system is back online, thanks to Dynamic Computers, 457 High Street,

April 20, 2018: The carpets will be cleaned on Thursday April 26, 2018.

April 18, 2018: 8:00 p.m. Scheduled Meeting of the Board of Directors

April 10,2018: A Revised Quote for the Keyless Entry System, and the March Financials have been uploaded to the password protected page.

March 27, 2018: The Board has entered into contracts with City Elevator and ArborCare. Copies are posted to the password-protected Financials page.

March 27, 2018: The bad news: The covers on the MassSave light fixtures installed some years ago on the stairways, which were held in place only by friction, are now falling off and breaking, due to vibrations on the staircases. We are looking in to finding a suitable replacement light fixture for the stairways.

The good news: Thanks to the generous volunteered time and effort of one of our Owners, the gateposts and gates to the trash enclosure have been repaired/restored to their original condition.

March 15, 2018: UPDATE: The elevator is scheduled to be inspected at 10:00 AM on Monday, April 9, 2018. The elevator will be out of service during the inspection. The inspection will take approximately two hours (10:00 AM to approximately Noon).

March 11, 2018: The Board is meeting Tuesday evening, March 13, 2018, to consider transitioning to a Keyless Entry System. The Vendor’s Quote for the system in available on the Financial Web Page. If you have any comments or concerns about this matter, or any other matters that you wish to bring before the Board, please email them to [email protected].

March 8, 2018 — FOUND : Two watches, one chain with Cross, one automobile key. Describe them in an email to [email protected] and you could own them!

February 19, 2018: The Board has received, and posted to the password-protected page, a quote for a keyless entry system for the three entrance doors.

February 18, 2018: The Board has discontinued its Answering Service. The HAOA telephone calls now are forwarded to a Board Member’s cell phone. Please use the HAOA telephone number only for Emergencies.

Please submit routine requests and reports either by email to: [email protected], or by leaving a note in the HAOA lobby mailbox.

REMINDER TO OWNERS:

You are responsible for repairs within your Unit, including plumbing repairs. You are entitled to use a vendor of your own choosing.

We have received inquiries for the names of plumbers who have done work in the building. Two who have performed services satisfactory to the Unit Owners who have used them are:

Houghton Plumbing & Heating, Inc., Stoneham, MA. Tel: 781-438-0139

Lund Plumbing & Heating, Reading, MA Tel: 781-944-2222

INFORMATION FOR NEW OWNERS

Contact Us

Welcome to our Community! Please click the “New Owner Letter and Welcome Memorandum” link above, for important information.

You may contact the Harvard Avenue Owners’ Association by phone at 781-488-3120, by email at [email protected], or by mail at 29-31 Harvard Avenue, Medford, MA 02155.

Joseph F. Ryan, President

Louisa Poon, Treasurer

Myrlande Paul, Clerk

Our Building

The building, located at 29-31 Harvard Avenue in Medford, is made up of 40 garden style apartments located conveniently in a quiet, safe neighborhood in West Medford Square (1 block to train, 1 stop to North Station) with access to public transportation and shops. Ample off-street parking, laundry room, and elevator.

Near by Transportation

West Medford Commuter Rail & Train To Boston:

Lowell Line (1 stop to Boston (North Station); Fare included in MBTA Subway Pass)
Wellington Station (4 stops to North Station)
North Station – Orange Line and Green Line

West Medford Bus Routes:

#94 Bus Medford Square – Davis Sq. Station Via W. Medford & Medford Hillside (Connects to bus #96 or Red Line to go to Harvard)
#95 Bus – West Medford – Sullivan Sq. Sta. Via Mystic Ave.
#326 Bus – West Medford – Haymarket Station Via Playstead Rd.,High St.,Medford & I-93

ZipCar:

Boston Ave/Mystic Valley Pkwy. More info at zipcar.com.

Easy Access To Routes:

60, I-93, 16, 2, 38, 3, I-95/128

What’s Around the Neighborhood:

Most within walking distance…

Post Office
Restaurants (Magnificent Muffin, Dunkin Donuts, Paul Revere’s, Bistro 5, Depot Square Grill, Hong Kong Village, Emilano’z, Snappy Pattys)
Shops (Whole Foods, Rite Aid Store/Pharmacy, Auto Repair, Cobbler, Hair Salon)
Parks (Playstead Park – around corner; park on Arlington/Medford line)
Tufts College (Track & Tennis Courts)
Work Out World Gym
Local Banks and SUM ATMs
U-Haul Storage within walking distance (about 0.3 miles)

Amenities:

Off-street parking
Heat, gas, and hot water are included
On site laundry
Elevator

2-09-19 Top-Load vs. Front-Load Washers Download

SNOW EMERGENCY PARKING PLAN Download

HAOA Articles of Organization 81219

HAOA Articles of Amendment 81219 Download

29-31 Harvard Ave Owner's Association

Welcome to the HAOA Website

2023-2024 SNOW EMERGENCY PARKING PLAN

2022-2023 VEHICLE REGISTRATION FILLABLE FORM

HAOA VENDORS

DOCUMENTS

Master Deed

HAOA Trustee Certificate

Welcome Memorandum – New Occupants

Information Form

9-1-1 is the Emergency Phone Number

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